Payroll

• Transmit your payroll anytime, 24 hours a day, 7 days a week.
• Process unlimited payroll runs at your convenience.
• Receive your completed payroll electronically within 15 minutes.

We pride ourselves on providing comprehensive human resources solutions, seamlessly and efficiently. Our payroll platform, coupled with our human resources management technology platform, supports companies of all sizes across various industries. With CertiPay, clients can transmit their payroll anytime, 24 hours a day, 7 days a week, and then receive their completed payroll electronically within 15 minutes using the Internet. This “real-time” payroll service is just another advantage to using CertiPay. Further, easy remote access gives you the ability to control multiple location data submission from a single console, and it gives you the freedom to roam from location to location maintaining the same access to payroll data.

Our suite of comprehensive solutions includes:

• Automated Expense Management
• Background Checks/Drug Screening
• Benefits Administration
• Business Tax Credits
• Compliance
• EAP
• Human Resource Information System (HRIS)
• Payroll Processing
• Time and Attendance
• Workers’ Compensation Insurance
• 401k Administration
  

PAYMENT OPTIONS

As any human resources manager knows, one of the most frustrating aspects of payroll is ensuring that paychecks are delivered on time. At CertiPay, we offer several solutions so that you can choose the option that best serves the needs of your company. CertiPay offers paper checks, automatic drafts, as well as pay cards. While our “real time” processing saves you valuable time, we also give you flexible options for cutting checks. CertiPay can cut your checks and ship them to you, or we can give you the tools to print your payroll checks right in your own office. Most convenient to many of our clients, CertiPay also gives you the option of signing your checks electronically. With CertiPay, your payroll needs are covered.

TAX FILING

Because CertiPay integrates all aspects of human resources data, we help our clients save time and frustration when it comes to payroll tax filing. Our Complete Tax Manager provides automatic tax deposits for federal, state, and local governments. You can be confident that we are fully compliant with all government regulations, and because we absorb the liability, you can rest assured that your company will not be the one out of three employers who gets penalized for a tax-related payroll error. Further, we handle quarterly and year-end tax filings, we can print your company’s W-2’s, and we provide reconciliation reporting tools, offering you even more assurance that your company has met its tax obligations.

REPORTS

CertiPay’s easy-to-use and multi-dimensional reports provide invaluable information for assessing and presenting human resources information. While reduced redundancy and full-time system access rank as our clients’ top reasons for choosing CertiPay, our comprehensive reports are often cited as a client favorite. CertiPay offers access to over 50 standard reports to simplify reporting in any timeframe and in multiple formats. Further, the technology allows you to customize and export reports using CertiPay’s fully integrated report writer. The system can even be set to remind you of important dates such as payroll, holidays, insurance eligibility, benefits meetings, and more!

With a simple click of a button, you can export any report into Microsoft Excel, Microsoft Word, or HTML format, set date parameters to recreate a standard payroll report for any pay period, and view employee checks on-screen. All of this information is presented in an easy-to-read paycheck format with detail analysis.

Here is how you can simplify reporting in any timeframe and in multiple formats:

• Access over 50 standard reports.
• With one click, export any standard report to EXCEL, WORD, or HTML format.
• Set your own date parameters to recreate any standard payroll report for any pay period.
• View employee checks on-screen in an easy-to-read paycheck format with detail analysis.
• Customize and export reports with the CertiPay Fully Integrated Report Writer.
• Set reminders for insurance eligibility, benefits, and even personal appointments with the CertiPay Reminder System.
• View detailed employee histories, YTD balances, and payroll calendars online.
• Print HRIS and Workers’ Compensation reports.

Additionally, you can generate complete pay history, including, but not limited to:

• Rate/Salary Changes
• Status Changes
• Reason Codes
• Associated Supervisor/ Department/ Job Code/ Job Description
• Individual File Notes

401(k)

Increasingly, the functions associated with 401(k) management can be complex and time-consuming. That is why CertiPay offers you streamlined administration for all 401(k) plans. We provide the required legal documents to prepare the annual federal Form 5500, as well as Forms 1099-R and 945 as required. We will also assist with quarterly nondiscrimination testing, provide quarterly management reports and participant statements, perform fund and data transfers to investment providers every pay period, perform daily valuation of all account balances, offer enrollment support, and assist you by answering 401(k)-related questions.

INTERFACE WITH ALL MAJOR TIME AND ATTENDANCE SYSTEMS

Instead of relying on cumbersome paper-based data, CertiPay will integrate all of the information that you need, accessed by a simple point and click. Furthermore, CertiPay’s systems will interface with all major Time and Attendance systems, including the product offered directly by CertiPay. This open communication promotes seamless integration and will save you valuable time by synthesizing several divergent platforms